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Privacy Policy

Data processing and data protection regulations on the UKSW website.


This Privacy Policy sets out the terms and conditions of processing and protection of your personal data when you use the Web pages of UKSW Cardinal Stefan Wyszyński University in Warsaw in the domain

Terms of use

  1. UKSW Cardinal Stefan Wyszyński University (hereafter the University) uses cookies on its website to facilitate the use of our site by registered or registered users (e.g. to memorize page preferences and settings, to store session data after logging in), to collect anonymous data for the purpose of building statistics and for marketing purposes such as presentation of advertisements. Unless you are blocking cookies in your browser, you agree to their storage in the memory of the device you are using to visit our site as well as to the Service Provider accessing and using these cookies. You can disagree to the above by changing your browser’s cookie settings. For more information, see “Cookies Policy” below.
  2. Registration on the pages of the Service Provider’s site is free of charge and only requires you to have an active e-mail account.
  3. Any personal data provided by users during registration or in online forms will be processed in accordance with the applicable personal data protection laws and regulations.
  4. User details will not be disclosed to any third party without the user’s approval. The University hereby stipulates that the data of a user suspected of committing a crime may be disclosed to competent State authorities, however only upon presentation of a requisite order of a Polish court, in accordance with the law of Poland.
  5. The aforementioned terms shall continue in force until they are revoked.
  6. Contact us with any questions, suggestions or uncertainty.

Cookie Policy

Cookies are pieces of information, particularly text pieces, which are stored on the Site User’s end device and used in management of Site pages. Cookies usually contain the name of the originator web page, the time for which they are retained on the end user machine, and a unique number. For a detailed cookie policy, go to: 

Cookie Policy

This cookie notice was last updated on 12 September, 2022 and concerns citizens and legal permanent residents of the European Economic Area and Switzerland.

1. Introduction

Our website (hereafter the “website” uses cookies and other related technologies (for convenience, all these technologies are referred to as “cookies”). Cookies are also placed by third parties. This document is to inform you about the use of cookies on our website.

2. What are cookies?

A cookie is a small simple file sent together with the pages of this website and stored by the browser on the hard drive of your computer or another device. The data stored in these files may be returned to our servers or to servers of relevant third parties during a consecutive visit.

3. What are scripts?

A script is a fragment of software code that ensures proper interactive functioning of our website. This code is executed on our server or your end device.

4. What is a pixel tag?

A web beacon (or a pixel tag) is a small invisible piece of text or image on a website, used for monitoring site traffic. To do this, web beacons store various data about you.

5. Cookies

5.1 Technical or functional cookies

Some cookies are necessary for proper functioning of certain parts of the website and recognizing the user’s preferences. With functional cookies, we facilitate your visits to our website. In this way you do not have to input the same details repeatedly when you visit our website and, for example, products will remain in your shopping cart until you pay for them. We can place these cookies without your approval.

5.2 Marketing/tracking cookies

Marketing/tracking cookies are cookies (or other local storage forms) used to build a user profile to display personalized ads to that user or to trace the user on one or more sites for similar marketing purposes.

6. Placed cookies

7. Consent

When you visit our website for the first time, we will display a pop-up window with a cookie notice. By clicking “Save settings”, you agree to our use of the categories of cookies and plug-ins selected in the pop-up as defined in this cookie notice. You can disable cookies in your browser, but you have to bear in mind that our website may no longer work properly.

7.1 Manage your cookie consent settings

8. Enabling/disabling and deleting cookies

You can use your Web browser to delete cookies automatically or manually. You can also define certain cookies that will not be stored. Another option is to change your browser settings to be notified whenever a cookie is saved. To find out more about these options, read the instructions in your browser’s Help section.

Remember that our website may not work properly when all cookies are disabled. If you delete cookies in your browser, these will be placed by us again upon your consent when you visit our pages again.

9. Your rights to personal data

You have the following rights regarding your personal data:

  • You have the right to know why your personal data are needed, how they will be handled and how long they will be stored.
  • Right to access: you have the right to access your personal data known to us.
  • Right to rectification: you have the right to supplement, correct, delete or block your personal data at any time.
  • If you agree to the processing of your data, you have the right to withdraw such consent and have your personal data erased.
  • Right to data transmission: you have the right to demand all your personal data from the personal data controller and to transfer such data in their entirety to another controller.
  • Right to object: you have the right to object to the processing of your data. We comply with such decisions unless there are reasonable grounds for such processing.

To exercise these rights, contact us. Please refer to the contact information below this cookie notice. If you have any complaints about the handling of your data, we would like to hear from you, but you also have the right to file a complaint with the supervisory authority (data protection authority).

10. Contact details

If you have any questions and/or comments about our cookie policy and about this notice, please contact us using the following contact details:

Information clause

According to Article 13(1) and (2) of Regulation 2016/679/EU of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119 of 04.05.2016, p. 1), the controller of your personal data is UKSW – Cardinal Stefan Wyszyński University in Warsaw, address: ul. Dewajtis 5, 01-815 Warszawa.

1. Your personal data will be processed for the following purposes:
a) to estimate the value of a public procurement contract, or
b) to sign a contract with the selected contractor/give a job to the selected contractor, execute and settle the contract, or to settle EU funding obtained by UKSW for the execution of such a contract/job;

2. The basis for the processing of your personal data is:
a) General Data Protection Regulation of 27 April, 2016 Article 6(1)(a), i.e. consent to the processing of personal data – in the case referred to in the Information Clause 2(a), meaning your response to the inquiry sent to you regarding estimation of the value of a public contract,
b) General Data Protection Regulation of 27 April, 2016 Article 6(1)(b), i.e. where processing is necessary for the performance of a contract to which the data subject is a party, or for taking action upon the data subject’s demand, before signing a contract – in the case referred to in the Information Clause 2(b),
c) General Data Protection Regulation of 27 April, 2016 Article 6(1)(a), i.e. consent to publication of contractor’s data – in the case referred to in the Information Clause 2(b) if the procedure is co-funded with EU funds,

3. Disclosure of your personal data is voluntary yet indispensable for:
a) taking part in the process of awarding the contract/job, or
b) taking part in the process of estimating the value of the public contract;

4. You have the following rights:
a) to demand access to your personal data, right to rectification of such data (as per GDPR Article 16) and to restriction of processing (as per GDPR Article 18);
b) to withdraw your consent and to data erasure if it is based on GDPR Article 6(1)(a), exclusively in the case of:
•  a procedure co-funded by the EU, in respect of data publication, or
•  contract value estimation;
c) to file a complaint with the supervisory authority, i.e. the President of the Office for Personal Data Protection;

5. Only the personnel duly authorized by the Data Controller have access to your personal data on a need-to-know basis within the organization of the University.

6. The unit of organization that processes personal data in respect of examining requests for information regarding the manner and scope of processing of your personal data is the UKSW Administration and Technical Department.

7. Your personal data will not be disclosed to any third parties other than parties duly authorized to receive such data under the law or contract.

8. Personal data are not processed automatically and are not subject to profiling.

9. Your personal data will be retained for the period of 5 years after the contract/job completion date, in accordance with the regulations issued pursuant to Article 6(2) of the National Archival Resource and Archives Act of 14 July, 1983 (Journal of Laws of 2018, item 217, as amended). In case of a procedure co-funded by the EU, the retention period may be longer, as defined pursuant to Article 140 of Regulation (EU) No. 1303/2013 of the European Parliament and of the Council of 17 December, 2013 laying down common provisions on the European Regional Development Fund, the European Social Fund, the Cohesion Fund, the European Agricultural Fund for Rural Development and the European Maritime and Fisheries Fund and laying down general provisions on the European Regional Development Fund, the European Social Fund, the Cohesion Fund and the European Maritime and Fisheries Fund and repealing Council Regulation (EC) No. 1083/2006;

10. The Data Controller appointed a Data Protection Officer at UKSW: Inspektor ochrony danych / Data Protection Officer, Uniwersytet Kardynała Stefana Wyszyńskiego w Warszawie / Cardinal Stefan Wyszyński University in Warsaw, ul. Dewajtis 5, 01-815 Warszawa; e-mail:, who is the contact person for all matters relating to the processing of your personal data by the Data Controller and exercising the rights related to such processing.

Privacy Policy for the iUKSW application

UKSW Cardinal Stefan Wyszyński University in Warsaw as the personal data controller offers the “iUKSW” app free of charge to students, teachers and administrative personnel.

The application does not collect any user data; it only presents data stored in external sites such as USOS. When using the app, users disclose:

  • statistical data to Google application partner for analysis of statistics, which are not personally identifiable.
  • UKSW only collects such statistical information which will help it improve the development of the application and to advance its standard to adapt to the users’ needs.

By installing the app, the user agrees to the processing of their personal data in accordance with the Personal Data Protection Act and accepts the terms and conditions published on the UKSW website. All data is encrypted to prevent reading by unauthorized persons.

The application will use:

  • the user’s Internet
  • calendar
  • push messaging options

The app may memorize the log-in data on the user’s device. By installing the app, you are giving it permission to display certain personal data, such as the PESEL identification number, phone number, student number. The app will also access your photo, general study cycle information, list of grades, surveys, e-mail, and basic information from USOS. For user authentication, your ID and password will be verified at log-on. By installing the app on your mobile device, you agree to these terms and conditions.

UKSW shall not be responsible for the privacy policy followed by app distributors, particularly Google or Apple as partners of the application. If you do not agree to the above privacy policy of the Application, please do not install it on your device or remove it from your device.

UKSW Cardinal Stefan Wyszyński University in Warsaw reserves the right to vary the Privacy Policy for the “iUKSW” App by amending these terms and conditions.

In the event of any breach of personal data, please use the IOD contact form on the home page, tab: University -> Personal Data Protection. In case of doubt, please contact us at or by a notice in writing to the address of UKSW to the Personal Data Protection Officer (Inspektor Ochrony Danych Osobowych, IOD).

BIP public information system

All details of the activities of the University can be found on the BIP website